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Evidence Guide: PUADEFCM313A - Establish technical data and information management systems

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PUADEFCM313A - Establish technical data and information management systems

What evidence can you provide to prove your understanding of each of the following citeria?

Identify technical context of the organisation

  1. Technical context, nature of the jurisdiction and nature of the organisation are determined and documented
  2. Technical regulatory framework specific to the organisation is identified and interpreted/clarified
Technical context, nature of the jurisdiction and nature of the organisation are determined and documented

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Technical regulatory framework specific to the organisation is identified and interpreted/clarified

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish technical creator's accountability requirements

  1. Technical data and information creator are identified by establishing all parts of the organisation which create technical data and information
  2. Accountability requirements and functional responsibilities of the technical data and information creators are determined and documented
  3. Sources used in research are verified as authentic and are documented in accordance with organisational and/or external standards
Technical data and information creator are identified by establishing all parts of the organisation which create technical data and information

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Accountability requirements and functional responsibilities of the technical data and information creators are determined and documented

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Sources used in research are verified as authentic and are documented in accordance with organisational and/or external standards

Completed
Date:

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Develop management system framework

  1. Management system framework is developed from a review and synthesis of individual technical creator requirement
  2. Proposed system framework is trialled to ensure functionality, maintainability and growth potential
  3. Framework and its protocols are documented to ensure consistency of application
Management system framework is developed from a review and synthesis of individual technical creator requirement

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Proposed system framework is trialled to ensure functionality, maintainability and growth potential

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Framework and its protocols are documented to ensure consistency of application

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and respond to contextual changes over time

  1. Functions generating technical data and information and the technical framework governing them, are mapped to organisational structures
  2. Changes to the administrative and functional context over time are identified and documented
  3. Effects of changes on technical data and information management structures are analysed and responded to
  4. Documentation is reviewed and updated in the light of identified changes in accordance with organisational and/or external standards
Functions generating technical data and information and the technical framework governing them, are mapped to organisational structures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Changes to the administrative and functional context over time are identified and documented

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Effects of changes on technical data and information management structures are analysed and responded to

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Documentation is reviewed and updated in the light of identified changes in accordance with organisational and/or external standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the Performance Criteria, Required Skills and Knowledge, the Range Statement and the Assessment Guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Assessment must confirm the ability to:

apply, monitor and report on relevant implementation processes

analyse data and information

apply of knowledge to plan and establish in technical data and information management plans to assist in work and to guide problem solving.

Consistency in performance

Competency should be demonstrated over time and should be observed in a range of actual or simulated work contexts.

Context of and specific resources for assessment

Context of assessment

Competency should be assessed in the workplace or simulated workplace environment.

Specific resources for assessment

Access is required to:

computer and relevant software

legislation, guidelines, procedures and protocols relating to test and evaluation processes

plans

workplace documentation.

Method of assessment

In a public safety environment assessment is usually conducted via direct observation in a training environment or in the workplace via subject matter supervision and/or mentoring, which is typically recorded in a competency workbook.

Assessment is completed using appropriately qualified assessors who select the most appropriate method of assessment.

Assessment may occur in an operational environment or in an industry-approved simulated work environment. Forms of assessment that are typically used include:

direct observation

interviewing the candidate

journals and workplace documentation

third party reports from supervisors

written or oral questions.

Required Skills and Knowledge

This describes the essential skills and knowledge and their level, required for this unit.

Required Skills

apply safety, legislative and statutory requirements

apply technical data and information management knowledge relevant to work being performed

consult with and negotiate with relevant groups and individuals to gain understanding and support for the plan

interpret organisational role relevant to technical risk management plans

manage projects

relate to people from a range of backgrounds with a range of abilities

think strategically to identify and assess potential alliances and effective strategies

Required Knowledge

elements of the technical regulatory framework compliance management systems such as:

breach management policies and processes including the identification, classification, investigation, rectification and reporting of breaches in compliance requirements

compliance related management information systems

compliance reporting procedures

continuous improvement processes for information management systems including monitoring, evaluation and review

corporate induction and training processes related to compliance management

documentation of compliance requirements relevant to the organisation

processes for the internal and external promulgation and promotion of information on compliance requirements and a compliance program management system

record-keeping systems required for compliance management

specification of compliance management functions, accountabilities and responsibilities under the technical regulatory framework

techniques and performance indicators for monitoring the operation of an information management system

research methods and techniques suitable for information management projects

relevant Australian Standards and international standards

sources of data relevant to information management research

Range Statement

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Technical context may include

Access to/availability of technology and technologically competent support staff

Mission

Organisation

Resource potential

Social and environmental circumstances

Technical regulatory framework is

That applicable to the circumstances

Technical data and information creators may include

Individuals or groups who have specific responsibility for the creation and maintenance of primary or secondary technical data or information for inclusion in the information management system

Accountability requirements and functional responsibilities may include

The need to:

raise technical data and information to support the technical mission

maintain existing data and information

forecast and anticipate future requirements

review responsibilities

archive or authorise the archiving of information

Management systems framework may include

The structuring rules for the:

repository/s

cataloguing systems and protocols

access systems

processes and software

control/management systems and protocols

Functionality includes

The continuing ability of the information system to support the technical mission/objectives

Maintainability includes

The combination of characteristics and available resources which will enable the system to be maintained in a current and relevant state

Growth potential includes

Planned capability of the system to grow and migrate to meet plausible future requirements

Technology as well as dimension - the range of technologies may be electronic or paper-based such as:

data management system packages

multimedia

workflow packages

modelling

simulation